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Clerical Coordinator (Entry Level)

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Who are we looking for? You.

You who...

  • ...can serve as our Clerical Coordinator (internally known as Clerical Quality Assurance Coordinator) at our Cheektowaga office.
  • ...are a multi-tasking guru, gathering and organizing charts for examinations and depositions, preparing and shipping records, and maintaining efficient document storage.
  • have strong organizational skills.
  • draws energy from working with people, is outgoing and is optimistic.
  • have a strong sense of urgency, but not at the expense of quality.
  • computer saavy.
  • must be adaptable to change and be solutions-oriented.
  • must provide exceptional customer service.
  • are people-oriented.
  • have strong written and verbal communication skills.
  • are able to work full time, Monday-Friday (8-4:30pm).

  • Gathers and organizes examinee charts for examinations and depositions purposes.
  • Responsible for sorting and maintaining electronic and or hard copies of charts and or medical report forms.
  • Finalizes completed charts by confirming all records are included and consolidates charts as needed to ensure no duplicates or unnecessary documents are stored.
  • Prepares and ships records to physicians utilizing appropriate mailing sources (USPS, UPS, or Electronic) within required timeframes.
  • Performs clerical duties such as typing, filing, emailing, and proofreading as required.
  • Promotes effective and efficient utilization of clinical resources and supplies.
  • Protects examinee rights by maintaining confidentiality of personal and financial information at all times and in accordance with HIPPA regulations.
  • Perform other duties as assigned.

  • High school diploma or equivalent required.
  • A minimum of one year related experience; or equivalent combination of training and experience.
  • Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.
  • Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
  • Must have a full understanding of HIPAA regulations and compliance.


First Choice Evaluations began operations in 1993 since that time, it has grown to become the most prominent source of Independent Medical Evaluations nationwide. Specializing in Worker s Compensation Claims, No-Fault, Liability, and third-party administrators, the success of First Choice is directly related to the low turnover of key personnel, the use of state of the art technology, and the adherence to strict standards of integrity.

First Choice Evaluations is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

document management



quality assurance


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